{"id":1916,"date":"2021-01-20T19:54:15","date_gmt":"2021-01-20T19:54:15","guid":{"rendered":"https:\/\/www.autowoven.com\/adobe-blog\/?p=1916"},"modified":"2021-01-20T20:07:17","modified_gmt":"2021-01-20T20:07:17","slug":"10-ways-aem-forms-is-better-than-google-forms-part-2","status":"publish","type":"post","link":"https:\/\/www.autowoven.com\/adobe-blog\/10-ways-aem-forms-is-better-than-google-forms-part-2\/","title":{"rendered":"10 ways AEM Forms is better than Google Forms &#8211; Part 2"},"content":{"rendered":"<div style=\"padding-bottom:20px; padding-top:10px;\" class=\"hupso-share-buttons\"><!-- Hupso Share Buttons - https:\/\/www.hupso.com\/share\/ --><a class=\"hupso_toolbar\" href=\"https:\/\/www.hupso.com\/share\/\"><img src=\"https:\/\/i0.wp.com\/static.hupso.com\/share\/buttons\/share-medium.png?w=1200&#038;ssl=1\" style=\"border:0px; padding-top: 5px; float:left;\" alt=\"Share Button\" data-recalc-dims=\"1\"\/><\/a><script type=\"text\/javascript\">var hupso_services_t=new Array(\"Twitter\",\"Facebook\",\"Google Plus\",\"Pinterest\",\"Linkedin\",\"Email\");var hupso_background_t=\"#EAF4FF\";var hupso_border_t=\"#66CCFF\";var hupso_toolbar_size_t=\"medium\";var hupso_image_folder_url = \"\";var hupso_url_t=\"\";var hupso_title_t=\"10%20ways%20AEM%20Forms%20is%20better%20than%20Google%20Forms%20-%20Part%202\";<\/script><script type=\"text\/javascript\" src=\"https:\/\/static.hupso.com\/share\/js\/share_toolbar.js\"><\/script><!-- Hupso Share Buttons --><\/div>\n<p>&#8230; <a href=\"https:\/\/www.autowoven.com\/adobe-blog\/10-ways-aem-forms-is-better-than-google-forms\/\">Continued from Part 1<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Email Notifications<\/h2>\n\n\n\n<p>Email notifications at any step of the form intake process &#8211; not just after final submission, is a very powerful feature for any Forms Automation solution. AEM Adaptive Forms uses AEM Sling based SMTP mail integration to send notifications. Email recipients could be either explicit email fields within the form, programmatically extracted from form fields or pre-determined by the Form creator. <\/p>\n\n\n\n<p>Google Forms provides some basic email notification features but at this time does not have as advanced features as AEM Adaptive Forms.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">7. Advanced form routing &amp; Workflows<\/h2>\n\n\n\n<p>Consider a HR Onboarding process which tracks an applicant from the interview process, background checks, employee onboarding, benefits registration and so on. In a typical organization, there are several players and departments involved as the applicant\/ employee makes the onboarding journey. If you consider the amount of information that needs to be carried from one step to another &#8211; scaling this across an organization is a nightmare without having some sort of automation at work.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img data-attachment-id=\"1993\" data-permalink=\"https:\/\/www.autowoven.com\/adobe-blog\/10-ways-aem-forms-is-better-than-google-forms-part-2\/aem-workflow-steps\/#main\" data-orig-file=\"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?fit=2486%2C1144&amp;ssl=1\" data-orig-size=\"2486,1144\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"AEM-Workflow-Steps\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?fit=300%2C138&amp;ssl=1\" data-large-file=\"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?fit=1024%2C471&amp;ssl=1\" decoding=\"async\" loading=\"lazy\" width=\"2486\" height=\"1144\" src=\"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?fit=840%2C386&amp;ssl=1\" alt=\"\" class=\"wp-image-1993\" srcset=\"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?w=2486&amp;ssl=1 2486w, https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?resize=300%2C138&amp;ssl=1 300w, https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?resize=768%2C353&amp;ssl=1 768w, https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?resize=1024%2C471&amp;ssl=1 1024w, https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?resize=1200%2C552&amp;ssl=1 1200w, https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2021\/01\/AEM-Workflow-Steps.png?w=2400&amp;ssl=1 2400w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<p>AEM Adaptive Forms, with it&#8217;s powerful workflow and user-authentication features in place is a game changer in this respect. Forms can be routed between parties securely via AEM Workflows. On top of that, the workflow steps can be put together by non-technical folks using simple drag and drop tasks, all from within the browser. <\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\">8. Integrations<\/h2>\n\n\n\n<p>Enterprise applications do not exist in silos. Most best-of- breed solutions involve applications connected to each other via API calls. In that sense AEM Forms is a modern application that uses OSGI and Webservices to integrate Form data with other applications.<\/p>\n\n\n\n<p>For example, a lead generation AEM Form can post the data as easily to a CRM system or back end Oracle HR. In addition, secure systems can encrypt form fields in transit before posting to other systems &#8211; ensuring data privacy, HIPAA (Health Insurance Portability and Accountability Act) rules and PII (personally identifiable information) sensitive data is securely stored and retrieved.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">9. Data Privacy &amp; Ownership<\/h2>\n\n\n\n<p>Security and Privacy are key to protecting user and company information in today&#8217;s world. Google Forms, by their own acknowledgement is not entirely secure by default. In fact Google advices that Form Creators post an explicit Terms &amp; Conditions on all forms to prevent litigation. Data is typically stored in Google Cloud or Google Sheets without much flexibility.<\/p>\n\n\n\n<p>As mentioned earlier, AEM Adaptive Forms when hosted on premise can store form data in secure systems. When Adobe Forms are hosted on Adobe Managed Services Cloud platform, you can encrypt form fields at the browser itself, ensuring that data is stored securely.<\/p>\n\n\n\n<p>For organizations that are committed to Microsoft Azure Cloud, AMS on Azure can use Azure IDs for single sign on and form access.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">10. Document of Record Generation<\/h2>\n\n\n\n<p>After submitting a form, your customers generally want to keep a record, in print or in document format, of the information they have filled in the form for their future reference. This is referred to as a&nbsp;<strong>Document of Record (DoR)<\/strong>.<\/p>\n\n\n\n<p>AEM Adaptive Forms can generate DoRs automatically from online form submissions. These DoRs can be persisted in PDF format or even in Adobe XDP format (less common).<\/p>\n\n\n\n<p>In addtion, Forms can specify how the DOR can be generated &#8211; either sent via email or downloaded from Adobe&#8217;s Form Portal (a feature that is integrated with AEM Forms).<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>Together with <a href=\"https:\/\/www.autowoven.com\/adobe-blog\/10-ways-aem-forms-is-better-than-google-forms\/\">Part-1 of this post<\/a>, we discussed 10 powerful ways in which AEM Forms supports enterprise organizations. If you have any questions about how AEM Forms can be leveraged for your organization, do not hesitate to <a href=\"https:\/\/www.autowoven.com\/contact-us\">contact us<\/a>!<\/p>\n","protected":false},"excerpt":{"rendered":"<div style=\"padding-bottom:20px; padding-top:10px;\" class=\"hupso-share-buttons\"><!-- Hupso Share Buttons - https:\/\/www.hupso.com\/share\/ --><a class=\"hupso_toolbar\" href=\"https:\/\/www.hupso.com\/share\/\"><img src=\"https:\/\/static.hupso.com\/share\/buttons\/share-medium.png\" style=\"border:0px; padding-top: 5px; float:left;\" alt=\"Share Button\"\/><\/a><script type=\"text\/javascript\">var hupso_services_t=new Array(\"Twitter\",\"Facebook\",\"Google Plus\",\"Pinterest\",\"Linkedin\",\"Email\");var hupso_background_t=\"#EAF4FF\";var hupso_border_t=\"#66CCFF\";var hupso_toolbar_size_t=\"medium\";var hupso_image_folder_url = \"\";var hupso_url_t=\"\";var hupso_title_t=\"10%20ways%20AEM%20Forms%20is%20better%20than%20Google%20Forms%20-%20Part%202\";<\/script><script type=\"text\/javascript\" src=\"https:\/\/static.hupso.com\/share\/js\/share_toolbar.js\"><\/script><!-- Hupso Share Buttons --><\/div><p>&#8230; Continued from Part 1 6. Email Notifications Email notifications at any step of the form intake process &#8211; not just after final submission, is a very powerful feature for any Forms Automation solution. AEM Adaptive Forms uses AEM Sling based SMTP mail integration to send notifications. Email recipients could be either explicit email fields &#8230; <a title=\"10 ways AEM Forms is better than Google Forms &#8211; Part 2\" class=\"read-more\" href=\"https:\/\/www.autowoven.com\/adobe-blog\/10-ways-aem-forms-is-better-than-google-forms-part-2\/\" aria-label=\"Read more about 10 ways AEM Forms is better than Google Forms &#8211; Part 2\">Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[1],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p9yYEC-uU","jetpack_likes_enabled":true,"jetpack-related-posts":[{"id":1911,"url":"https:\/\/www.autowoven.com\/adobe-blog\/10-ways-aem-forms-is-better-than-google-forms\/","url_meta":{"origin":1916,"position":0},"title":"10 ways AEM Forms is better than Google Forms &#8211; Part 1","date":"November 30, 2020","format":false,"excerpt":"COVID-19 has proven that going digital, especially with your Forms, is a must-have. Whether it is a simple COVID-19 declaration form from your employees or more complex forms such as new employee onboarding forms, plain old printed forms are not going to cut it. In fact, printed forms are also\u2026","rel":"","context":"In &quot;Adaptive Forms&quot;","img":{"alt_text":"AEM Adaptive Form","src":"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2020\/12\/adobe-aem-adaptive-form.png?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":33484,"url":"https:\/\/www.autowoven.com\/adobe-blog\/what-is-aem-as-a-cloud-service\/","url_meta":{"origin":1916,"position":1},"title":"What is AEM as a Cloud Service? A Complete Guide for Beginners","date":"December 1, 2024","format":false,"excerpt":"The ability to manage digital experiences affect the success of any organization in this current age. To assist companies with meeting their every changing content expectations, Adobe Experience Manager (AEM) as a Cloud service provides assistance within their field. This makes the task of developing, administering, and supplying robust digital\u2026","rel":"","context":"In &quot;AEMaaCS Migration&quot;","img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2024\/12\/AEM-as-a-Cloud-Service.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":8353,"url":"https:\/\/www.autowoven.com\/adobe-blog\/7-secrets-about-aem-as-a-cloud-service\/","url_meta":{"origin":1916,"position":2},"title":"7 Secrets about AEM as a Cloud Service","date":"January 18, 2023","format":false,"excerpt":"Adobe Experience Manager (AEM) is a powerful content management system (CMS) that is widely used by organizations of all sizes to create and manage digital experiences. One of the key differentiators of AEM is that it is available as a cloud service, which provides a number of benefits over traditional\u2026","rel":"","context":"Similar post","img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":33491,"url":"https:\/\/www.autowoven.com\/adobe-blog\/aemaacs-vs-traditional-aem\/","url_meta":{"origin":1916,"position":3},"title":"AEMaaCS vs. Traditional AEM: Which One is Right for Your Business?","date":"December 3, 2024","format":false,"excerpt":"When it comes to choosing a content management system for your business, the decision between Adobe Experience Manager as a Cloud Service (AEMaaCS) and the more traditional Adobe Experience Manager on-premise solution can be quite the overwhelming task at hand. A company has a lot of choices to think of\u2026","rel":"","context":"In &quot;AEMaaCS Migration&quot;","img":{"alt_text":"AEMaaCS vs. Traditional AEM","src":"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2024\/12\/AEMaaCS-vs.-Traditional-AEM.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":33507,"url":"https:\/\/www.autowoven.com\/adobe-blog\/preparing-your-legacy-aem-setup-for-cloud-migration\/","url_meta":{"origin":1916,"position":4},"title":"Preparing Your Legacy AEM Setup for Cloud Migration","date":"December 8, 2024","format":false,"excerpt":"Migrating your legacy Adobe Experience Manager (AEM) setup to the cloud presents a transformative opportunity to enhance performance, scalability, and security. Whether you\u2019re looking to reduce operational costs, increase system reliability, or align with modern digital strategies, a well-prepared migration plan is crucial. This guide provides actionable steps to help\u2026","rel":"","context":"In &quot;AEMaaCS Migration&quot;","img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.autowoven.com\/adobe-blog\/wp-content\/uploads\/2024\/12\/Preparing-Your-Legacy-AEM-Setup-for-Cloud-Migration.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":174,"url":"https:\/\/www.autowoven.com\/adobe-blog\/6-takeaways-from-adobe-summit-2015-aem6\/","url_meta":{"origin":1916,"position":5},"title":"6 takeaways from Adobe Summit 2015 #AEM6","date":"March 17, 2015","format":false,"excerpt":"Even before the Adobe Summit, that took place in March\u00a09th to 13th, 2015 in Salt Lake City, UT, Forrester had this to say \"Adobe was a runaway winner across a broader digital experience delivery portfolio\".\u00a0 Adobe put a great show (including a concert by Imagine Dragons!) and displayed a wide\u2026","rel":"","context":"Similar post","img":{"alt_text":"summit","src":"https:\/\/i0.wp.com\/blog.autowoven.com\/wp-content\/uploads\/2015\/03\/summit-300x155.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]}],"_links":{"self":[{"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/posts\/1916"}],"collection":[{"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/comments?post=1916"}],"version-history":[{"count":4,"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/posts\/1916\/revisions"}],"predecessor-version":[{"id":1996,"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/posts\/1916\/revisions\/1996"}],"wp:attachment":[{"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/media?parent=1916"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/categories?post=1916"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.autowoven.com\/adobe-blog\/wp-json\/wp\/v2\/tags?post=1916"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}